Smart Tools for Smarter Grant Writing

Exploring AI-Powered Options Nonprofits Can Actually Use

Artificial Intelligence (AI) is finding its way into almost every corner of nonprofit work — and grant writing is no exception. For many organizations, the idea of drafting proposals faster sounds like a dream. But the key is knowing how to use AI tools wisely so they support your storytelling and strategy, not replace them.

At KEA Canada, we believe the best results come from combining human insight, authentic voice, and smart technology. AI can help you save time, get unstuck, and build confidence — but your organization’s story, values, and impact must remain front and centre.

Grantable learns from your past proposals to generate new drafts that reflect your organization’s tone and structure. It’s particularly valuable for nonprofits looking to maintain a consistent voice and streamline the reuse of strong writing. The platform is designed to be easy to use and nonprofit-friendly. However, entry-level plans limit customization, and users should still carefully edit drafts before submission. Learn more at grantable.co.

GrantBoost focuses on rapid proposal drafting by combining your organization’s background information with specific funder criteria. It’s designed specifically for nonprofits, offering an affordable entry point and making it a great fit for smaller teams or organizations working under tight timelines. While it’s efficient, it offers fewer advanced features than some competitors and still requires review to ensure accuracy and tone. Visit grantboost.io for details.

GrantOrb uses a wizard-style interface to help build proposals from your ideas in minutes. It’s quick to set up and includes helpful tools like budgeting and eligibility features, making it ideal for small organizations. That said, its templates can feel somewhat rigid, and costs can add up with frequent use. More information is available at grantorb.com.

Grant Assistant offers a full-service platform that combines grant discovery, writing, and compliance tools. It’s built for complex or government proposals and provides a secure workflow suited for larger organizations. While powerful, its higher cost and broad feature set may exceed the needs of smaller nonprofits. Explore the platform at grantassistant.ai.

ChatGPT (or similar AI tools) serves as a general writing assistant that helps brainstorm, edit, and refine text. It’s low-cost, flexible, and useful for a wide range of writing tasks beyond grants, including polishing tone and simplifying complex responses. However, because it’s not specialized for funders, it can produce generic language if not given clear guidance. Learn more at chat.openai.com.

Pricing Snapshot (as of October 2025)

- Grantable – Free tier available; paid plans start around US $24/month.
- GrantBoost – Free plan available; Pro starts at US $19.99/month.
- GrantOrb – “Learning Plan” (~US $119 for 1 grant) and “Starter Plan” (~US $499 for up to 10 grants).
- Grant Assistant – Pricing varies; contact vendor directly.

(Always confirm current pricing on the vendor’s site before subscribing.)

How to Choose and Use AI Tools Effectively

• Define your needs – Choose a tool that fits your proposal volume and complexity.

• Protect your voice – Feed the tool your past work so it mirrors your tone and values.

• Keep the human in the loop – Review everything for mission alignment and inclusivity.

• Budget sensibly – Start with an affordable plan that meets your needs.

• Stay ethical and transparent – Use AI to improve efficiency, not to mask authenticity.

Kathy’s Perspective

The grant landscape is more competitive than ever, and efficiency matters. Engaging AI to help streamline your work isn’t about replacing your judgment or creativity — it’s about using smart tools to give you time back for strategy, relationships, and mission.

Start simple. Try one tool, explore its strengths, and see where it supports your process. Whether that’s organizing ideas, drafting first responses, or editing for clarity, the goal is to make your work easier, not harder.

AI isn’t a shortcut to funding success — it’s a new partner in your toolkit. When used wisely, it helps you focus more energy where it counts: building meaningful connections and communicating impact with confidence.

“AI can accelerate the process, but your story is what opens doors.”

A Final Thought

Grant writing is part art, part strategy, and part perseverance. These new tools can make the process less daunting, especially for small teams, but they work best when paired with a clear plan, authentic storytelling, and a mindset of abundance.

At KEA Canada, we encourage nonprofits to see AI as a learning partner — one that frees up time for what really matters: relationships, mission, and impact.

KEA Canada | Sustainable Revenue. Confident Leaders.
If you’d like to talk about using AI tools to strengthen your fundraising strategy, contact us at keacanada.com.